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KAPA ONE
World's First WhatsApp-Native Business Operating System

Run Your Entire Business
From Your Own WhatsApp Number

Manage HR, Payroll, Attendance, Tasks, Invoicing, CRM and Finance β€” all from one intelligent platform that works entirely inside WhatsApp. No apps, no training, live in under an hour.

Start Free Trial → 📞  Request Demo
★★★★★ Rated 4.9/5 by 500+ businesses worldwide
Powering operations for businesses worldwide

KAPA ONE is the world's first complete WhatsApp-Native Business Operating System β€” HR, Payroll, Attendance, Tasks, Invoices, CRM and Finance all running inside the app your team already uses every day. No downloads. No training. No IT department required.

🎯 One System, Every Department

All Your Teams.
Better Together as One.

Every department gets exactly what it needs from KAPA One β€” without ever leaving WhatsApp.

Run HR without spreadsheets or paperwork

Approve leave, monitor attendance and manage staff records β€” all from WhatsApp. KAPA One handles statutory deductions, discipline tracking and payslip delivery automatically, so HR can focus on people, not paperwork.

Leave Approvals Attendance Reports Discipline Tracking Payslip Automation
See HR Features →
Pending Leave Approvals4
Staff Present Today187 / 200
Late Arrivals8
Payslips Sent This Month200

Coordinate every task, project and job in real time

Assign field work, track project milestones and verify on-site completion β€” all through a simple WhatsApp message. Operations never miss a beat with automated reminders and AI-generated work reports.

Task Scheduling GPS Verification Project Tracking AI Work Reports
See Operations Features →
Active Tasks Today24
Completed18
GPS Verified On-Site100%
Avg. Job Completion Time42 min

Keep invoices, quotations and expenses under control

AI reads supplier invoices straight from your inbox, expense claims arrive with receipt photos attached, and quotations go out the door with built-in approval workflows β€” all tracked automatically.

Invoice AI Expense Claims Quotation Approvals Payment Reminders
See Finance Features →
Invoices Processed42
Pending PaymentsRM 18,400
Quotations SentRM 142,000
Expense Claims This Month31

Give field staff a single number to work from

Technicians check in, accept jobs, verify location and submit work β€” all from the same WhatsApp number they message every day. No separate field-service app, no extra logins, no confusion.

GPS Check-In Job Acceptance Photo Proof of Work Overtime Requests
See Field Team Features →
Technicians On-Site14
Jobs Accepted Today22
OT Requests Pending3
Location Mismatches0

See your entire business at a glance

Directors and managers get a real-time KAPA HUB dashboard showing every check-in, approval, invoice and quotation β€” with full authority to approve, suspend or escalate, right from WhatsApp.

Live Dashboard Approval Authority Multi-Branch View Audit Trail
See Management Features →
Monthly PayrollRM 847,000
Pending Approvals12
Active Branches3
System Uptime99.9%
🎯 Getting Started

Ease Into a New
Way of Working

📱

Connect your number

Link your existing business WhatsApp number β€” no new number, no app switch for your team.

⚙️

Configure your workflows

We set up attendance rules, approval chains and payroll settings to match how your business runs.

👥

Invite your team

Every staff member gets a welcome message on WhatsApp β€” they're working within minutes.

🚀

Go live and grow

Add departments, branches and new modules any time as your business scales β€” no migration needed.

🛡️ Reliable by Design

A Platform You Can
Depend On

⚡

Seamless Launch

Our step-by-step onboarding gets you live in under an hour. Start with one module or all of them β€” scale up without procurement headaches.

💬

Dependable Support

Get responsive technical support from our team, plus dedicated onboarding assistance for every new client we bring on board.

🔒

Your Security, Our Priority

With 99.9% uptime, every connection to our servers uses industry-standard encryption to keep your business data protected.

⚙ One Intelligent Platform

Everything Your Business Runs On,
In a Single System

Manage Employees, Projects, Attendance, Invoicing, CRM, HR and Finance β€” all in one intelligent platform connected directly to WhatsApp.

👥
Employees
📋
Projects
✅
Attendance
📄
Invoicing
🤝
CRM
💼
HR
💰
Finance
📱

KAPA One works on YOUR business WhatsApp number

No new app for your staff to download. They simply message your existing business WhatsApp number, and KAPA One handles attendance, leave, payroll, tasks, invoices and more β€” automatically, in the background.

✨ See It In Action

Every Department, Automated
Through WhatsApp

From HR to Accounts, Management to Field Staff β€” every role gets exactly what they need, delivered straight to WhatsApp.

✅ Check In
📍 GPS Verified - Office
⌛ 8:42 AM ✓✓
⚠️ 3 staff not checked in
Attendance
Attendance Management from WhatsApp
GPS-verified check-in and checkout, automated late detection, and instant absence alerts β€” no separate attendance app needed.
💰 Payslip Ready
Net: RM 4,935.25
EPF + SOCSO calculated ✓
Payroll
Fully Automated Payroll
Statutory deductions calculated automatically every month, with payslips delivered directly to each employee's WhatsApp.
🌴 Leave Request
Annual Leave, 3 days
✅ Approved by HR
Leave Management
Leave Requests & Approvals
Staff apply for leave directly on WhatsApp. HR approves with one tap β€” balances update automatically across the system.
📋 New Task Assigned
Site Visit - Customer A
📍 Location Verified ✓
Task Management
Field Task Scheduling & Tracking
Assign tasks, verify on-site GPS location and get AI-generated work reports β€” every job tracked from start to finish.
📧 Invoice Detected
ABC Trading - RM 3,200
⚠️ Due in 3 days - Reminder sent
Invoice AI
Invoice AI & Payment Reminders
AI reads supplier invoices from your email and sends payment reminders directly to WhatsApp β€” automatically, until paid.
📄 Quotation Q-2026-114
Sent to client
⌛ Follow-up reminder in 2 days
Quotation
Quotation Creation & Reminders
Create branded quotations from a customer visit and get automatic follow-up reminders sent straight to WhatsApp.
🧾 Expense Claim
Fuel - RM 85.00
✅ Approved by Accounts
Expense Claims
Expense Claims with Receipts
Staff snap a photo of a receipt and submit instantly. Accounts approves with one tap β€” fully logged, fully auditable.
►
Staff Productivity94%
Task Completion87%
KAPA HUB Dashboard
Watch How KAPA HUB Works
Every action from WhatsApp flows into your KAPA HUB dashboard in real time β€” full visibility for Management and Directors.
⚡ The KAPA One Difference

Why KAPA One Is Different From
Traditional ERP, CRM & Payroll Tools

Traditional business software requires new apps, weeks of training, and IT teams to manage. KAPA One eliminates all of that by working entirely inside WhatsApp.

Capability KAPA One Traditional ERP Standalone Payroll Tool Generic CRM
Works on WhatsApp natively ✓ Yes ✗ ✗ ✗
No app download for staff ✓ Yes ✗ ✗ ✗
Setup time Under 1 hour Weeks to months Days to weeks Days to weeks
Staff training required None Extensive Moderate Moderate
GPS attendance & field tracking ✓ Built-in Add-on module ✗ ✗
AI invoice & document extraction ✓ Built-in Add-on module ✗ ✗
Quotation approval workflow ✓ Built-in Custom config ✗ Partial
Automated WhatsApp reminders ✓ Native ✗ ✗ Via integration
IT department required No Usually yes Sometimes Sometimes
Real-time management dashboard ✓ KAPA HUB included ✓ Limited ✓
👥 Built for Every Role

HR, Managers and Accountants β€”
All Working from WhatsApp

✅
GPS Attendance
Location-verified check-in and checkout with automated reminders.
🌴
Leave Management
8 leave types with instant WhatsApp approval workflow for HR.
💰
Automated Payroll
Full statutory compliance with automatic deduction calculations.
⌛
Overtime Tracking
Multi-tier OT rates with manager approval and payroll sync.
🧾
Expense Claims
Receipt photo capture with instant Accounts approval routing.
📋
Task Management
Manager-led multi-staff scheduling with smart time slots.
📍
GPS Anti-Fraud
Radius verification at customer locations for field staff.
🤖
AI Work Reports
Auto-generated professional summaries from field notes.
📄
Quotation System
Branded PDF quotes with built-in director approval flow.
📧
Invoice AI
Automatic extraction and reminder tracking from email inbox.
⚠️
Discipline Engine
Automated warning notices based on attendance patterns for HR.
📊
KAPA HUB Dashboard
Real-time management portal with full data visibility for Directors.
🏢 Industries We Serve

Trusted Across Every
Field-Driven Industry

From construction sites to clinics, KAPA One adapts to the unique operational needs of your industry.

🏗
Construction & Real Estate
Builders & DevelopersCivil Contractors Interior & Fit-Out CompaniesProperty Management
⚡
Engineering & Technical Services
Electrical ContractorsMechanical Contractors HVAC CompaniesFire & Safety ServicesMEP Contractors
🧹
Facility Management
Cleaning ServicesPest ControlLandscaping Security ServicesBuilding Maintenance
💻
IT & Digital Services
Software DevelopmentDigital Marketing Agencies IT Support & Managed ServicesWeb Development Companies
🏭
Manufacturing & Distribution
ManufacturersWholesalersDistributorsWarehousing
🚛
Logistics & Transportation
Transport CompaniesCourier ServicesFleet ManagementDelivery Services
🛒
Retail & Trading
Retail ChainsTrading CompaniesE-commerce Businesses
💼
Professional Services
Accounting FirmsConsulting FirmsLegal FirmsEvent Management
🏥
Healthcare
HospitalsMedical CentresClinics Diagnostic LaboratoriesPharmacy Chains
🏫
Education
UniversitiesCollegesSchools Training InstitutesCoaching Centres
🍽️
Hospitality
HotelsResortsRestaurantsCafΓ©s
👥
Human Resources & Staffing
Recruitment AgenciesOutsourcing Companies Facility StaffingWorkforce Management
💰
Financial Services
Finance CompaniesLoan ProvidersInsurance AgenciesInvestment Firms
🏛️
Non-Profit & Government
Non-Governmental OrganizationsGovernment AgenciesPublic Sector Bodies
📊 Your Data, Always Visible

All Data Stored Securely
in KAPA HUB

Every check-in, leave request, invoice and quotation processed through WhatsApp is automatically recorded in your KAPA HUB dashboard β€” accessible anytime, anywhere.

✓

Real-Time Data Sync

Every WhatsApp action updates your KAPA HUB dashboard instantly β€” no delays, no manual entry.

✓

Complete Audit Trail

Every approval, payment and task is logged with full timestamps and history.

✓

Role-Based Access

Directors see everything; managers, HR and accounts see only what's relevant to them.

✓

Secure Cloud Storage

Bank-grade encryption with automated backups β€” your business data is always protected.

✓

Exportable Reports

Generate attendance, payroll and financial reports in just a few clicks.

KAPA HUB Dashboard
⚡ How It Works

From Sign-Up to Go-Live
In Under an Hour

1
Choose Your Plan
Select the package that matches your team size and operational needs.
2
We Connect Your Number
KAPA One is configured to run on your existing business WhatsApp number.
3
Staff Get Invited
Each team member receives a WhatsApp welcome message β€” that's it.
4
Go Live Instantly
No training, no downloads. Your team is productive from message one.
📈 Real Results

Measurable Impact From
Day One

40%
Reduction in admin overhead
3hrs
Saved per day on attendance tracking
0
Apps to download or install
<1hr
Average time to full deployment
💰 Choose Your Plan

Plans That Grow
With Your Business

All plans include KAPA HUB Dashboard, WhatsApp Native access & free software updates.
No hidden fees. Cancel anytime.

📊KAPA Hub
👥KAPA HR
📋KAPA CRM
💵KAPA Finance
💳KAPA Payroll
🤖AiBo AI
WhatsApp
🚀
STARTER
RM 599/month
Setup Fee: RM 4,999

Perfect for startups, solopreneurs & small businesses

👤 Up to 10 Users
🏢 1 Branch
☁️ 10 GB Cloud Storage
Starter Features
  • KAPA HUB Dashboard
  • CRM & Leads
  • Quotations & Invoices
  • Customer & Supplier Management
  • Basic Inventory
  • Employee Directory
  • Attendance (Check In / Check Out)
  • Attendance Locations (Map View)
  • Leave Management
  • Basic Reports & Analytics
  • Email Integration
  • Role-based Access
  • Company Branding
✅ Email Support ✅ Free Software Updates
Additional User: RM30 /user/month
Get Started →
⭐
PROFESSIONAL
RM 999/month
Setup Fee: RM 9,999

Perfect for growing SMEs that want automation

👤 Up to 30 Users
🏢 Up to 3 Branches
☁️ 30 GB Cloud Storage
Everything in Starter, plus:
  • Advanced Task Management
  • Technician / Staff Geofencing
  • Customer Notifications
  • WhatsApp Task Assignment
  • WhatsApp Leave Approval
  • WhatsApp Payroll Notifications
  • Email Invoice Fetch
  • AI Invoice / Quotation from WhatsApp
  • Workflow Approvals
  • Multi-level User Permissions
  • Advanced Finance Reports
  • Executive Dashboard
  • Performance Dashboard
  • Priority Email & WhatsApp Support
Additional User: RM25 /user/month
Get Started →
⭐ MOST POPULAR
💼
BUSINESS
RM 1,999/month
Setup Fee: RM 18,999

Perfect for multi-branch businesses & large organizations

👤 Up to 50 Users
🏢 Up to 5 Branches
☁️ 50 GB Cloud Storage
Everything in Professional, plus:
  • AiBo – AI Business Assistant
  • API Access
  • Third-party Integrations
  • Custom Approval Workflows
  • Advanced Workflow Automation NEW
  • Advanced Inventory
  • Asset Management
  • Service Management
  • Project Management
  • AI Executive Reports
  • AI Performance Insights
  • AI Revenue Forecasting NEW
  • Executive KPI Dashboard
  • WhatsApp Customer Journey Automation NEW
  • Dedicated Success Manager
  • Priority Phone Support
  • Quarterly Business Review
Additional User: RM20 /user/month
Get Started →
🏛️
ENTERPRISE
RM 4,999/month
Setup Fee: RM 44,999

Ideal for large enterprises, government & multi-national companies

👤 Up to 100 Users
🏢 Up to 10 Branches
☁️ 1 TB Cloud Storage
Everything in Business, plus:
  • Dedicated Cloud Infrastructure
  • Private Cloud / On-Premise Deployment
  • Enterprise-Grade Security
  • Single Sign-On (SSO)
  • Active Directory Integration
  • Unlimited API Access
  • Custom ERP Modules
  • Industry-Specific Customization
  • Advanced Business Intelligence Dashboards
  • Data Warehouse Integration
  • Unlimited Workflow Automation
  • Advanced Audit Logs
  • White-Label Solution
  • Multi-Country & Multi-Currency Support
  • Dedicated Account Manager
  • 24x7 Priority Support
  • Enterprise SLA
  • Disaster Recovery Planning
  • Unlimited Software Updates
Additional User: RM18 /user/month
Contact Sales →
☁️
Additional Cloud Storage

Store invoices, documents, images, AI processed files, reports, attachments and more securely in the cloud.

+50 GB
RM20 /month
+100 GB
RM35 /month
+250 GB
RM75 /month
+500 GB
RM150 /month
+1 TB
RM250 /month
Custom
Contact Sales
💬 Customer Stories

Trusted by Business Leaders
Around the World

★★★★★
"KAPA One completely revolutionized how we manage our 200-person field team. GPS tracking, automated scheduling, AI work reports and real-time payroll β€” all through WhatsApp. Our operations efficiency improved by 40% in the first month."
D
Durai Raj
Director, Asia Avid Solutions
★★★★★
"We evaluated 12 enterprise platforms before choosing KAPA One. Implementation was live in under 4 hours β€” no IT team, no disruption. Our 500 staff were using it by end of day."
M
Michael Chen
COO, GlobalTech Corporation
★★★★★
"KAPA One's invoice AI transformed our accounts payable from a 3-day manual process to fully automated in real time. The accuracy is remarkable."
S
Sarah Thompson
CFO, BuildPro International
❓ FAQ

Frequently Asked
Questions

Does KAPA One use our own WhatsApp number? +
Yes. KAPA One connects directly to your existing business WhatsApp number. Your staff continue messaging the number they already know β€” KAPA One automates everything behind the scenes.
Do my staff need to download an app? +
No. KAPA One works entirely through WhatsApp, which your team already has installed. There is nothing new to download or learn.
Where is our business data stored? +
All data is stored securely in your dedicated KAPA HUB instance, with a full management dashboard accessible to your Directors and authorized staff.
How long does setup take? +
Most businesses are fully live within 30-60 minutes. Our implementation team configures your branding, staff data and workflows for you.
Can I cancel anytime? +
Yes, there are no long-term contracts. You can upgrade, downgrade or cancel your subscription at any time with 30 days notice.

Ready to Run Your Business
From WhatsApp?

Join 500+ businesses already running their operations on their own WhatsApp number with KAPA One. Get started in minutes.

Start Free Trial → 📞  Talk to Sales